Welcome to Kings Hammer Murfreesboro! Thank you for volunteering to be the Parent Administrator (PA) for your team. General updates, and information regarding practices, games, and tournaments would not make it to your team efficiently without you.

2023/2024 PA Handbook

This packet will help guide you through the year and perform your duties more effectively. Kings Hammer teams participate in TSSA (Tennessee State Soccer Association). Below are lists of contacts that you might find helpful throughout the year:

Directors of Coaching (DoC)

• Premier 8u-12u – Matt Manning | mmanning@kingshammer.com
• Premier 13u-19u – Alan Oates | alan@kingshammer.com

Office Staff

• Program Manager – Claire Odette | claire@kingshammer.com

List of Duties

1. Manage Team PlayMetrics Page, use this link to learn more. Introduction To PlayMetrics
   1. Add game schedule including location and uniform combination, add final game scores
2. Submit all team and player paperwork for tournaments, ie. waivers, player cards, roster, coaches concussion, permission to travel, etc. Please visit each tournament website with instructions on paperwork submission. If your tournament uses GotSport please use this link​ for instructions on uploading.
3. Arrange any hotel travel for teams. Tournaments  may require the use of the specific hotels so refer to the tournament website before booking rooms.
4. Manage Got Soccer account, update game/tournament results. Obtain log in from Director of Coaching. Got Soccer help desk: https://gotsoccer.zendesk.com/hc/en-us/categories/204574548-Teams-Parents
5. Assist coach to schedule and reschedule games during the season.
6. Pay your portion of referee fees for away games and submit into Ramp for reimbursement.
7. Manage player cards and rosters.
8. Update game scores on league website based on league requirements.
9. Organize one philanthropic event each year (organize food drive i.e. Freestore Food Bank, sporting equipment drive i.e. Cleats for Kids, or work with local organizations with local needs).
10. Facilitate Guest players as needed by coach, work with other team managers to secure guest players for the coach.
11. Assist with Transfer Out/Quit Forms – see in season paperwork.
12. Send team content (photos, videos, quotes) in to the marketing team.

Note: All league and tournament fees are handled at the club level. Please send any missing payment information to directors.

Start of Season

KH directors will update the rosters in PlayMetrics and add you as an administrator. If you have not already done so, you will need to send everyone a welcome email and ensure they understand your role with the team.

After all players have accepted their offers, the club will print and laminate all player cards. Player cards need to be at every game as proof of age for each player. For legal reasons players cannot play in games if they do not have a player card.

As a PA you will be required to pass a background check and complete the required training from your state association, due to the handling of personal player information. An email will be sent to you from Player’s Health Protect to complete your training.

Get Familiar with your League

Below is a list of leagues your team may participate in. Please use the links below to get familiar with your league rules for game scheduling, rescheduling, submission of game scores, and guest player rules. If you are unsure of your league please reach out to your coach or director.

• Juniors Developmental League (JDL)
• Tennessee State League (TSL)

Organizing your Electronic Files

You should keep the following electronic files:

1. Cards and roster – emailed to you by the club
2. Coach Concussion Training – contact your coach
3. Medical release forms – found in PlayMetrics

In addition, keep any email communications with other team coaches regarding game reschedules, so you can refer to them in case there is a question about a game time, field location, referee assignment, etc.

Uniforms

All players must order uniforms through our provider, Soccer Village. Accessories (backpacks, sweatshirts, spiritwear etc.) are also available to order online through the website. Information was sent to parents via email through PlayMetrics. Please forward the below information as needed. Numbers are assigned by coach/manager and sent directly to Soccer Village.

• Link to Soccer Village Website
• For instructions on placing your order please click here

Please contact lori@kingshammer.com with questions regarding uniforms

Kings Hammer Murfreesboro Group Code: KHM22

Field Information

Please visit the links below for information regarding all game scheduling policies.

Richard Siegel Soccer Complex – 515 Cherry Ln Dr , Murfreesboro, TN 37129

• When scheduling a home game, first email the correct contact below to request date and time availability
  • Alan@kingshammer.com for 13u and older
  • Mmanning@kingshammer.com for 12u and younger

Referee Fees

Please note, all home games have been paid for by the club. You will only need to pay ref fees (half) for friendly away games.

All managers will need access to Arbiter Sports to request referees for all home games.

• To be added to this system contact Marge Williams margesoccer@gmail.com
• State league games are scheduled by TSSA and you will receive an email to confirm your game details
• If a game is cancelled for any reason (outside of a weather cancellation), the coach or administrator must notify TSSA of any game changes. Game changes made less than 72 hours prior to a match could encounter referee fees.  Please review your league rules on cancellations and reschedules, as well.

Home (friendly, TSL, JDL)

• Our portion of all referee fees for friendlies, TSL and JDL are paid by the club.
• Assignor fee is paid by the club.
• Friendlies, opponent pays their portion of referee fees directly to the referee.

Away

• TSL/JDL: fees are paid by the club.
• Friendlies, manager pay your portion of fee and submit to Ramp for reimbursement.

Juniors Development League

*Please note all home games have been paid for by the club. You will only need to pay ref fees for away games.

• Assignor JDL Games – $14 ($7 each team)
• Game Price Per Team Including Assignor Fee
• 7v7 -single referee – $30 ($15 each team) / Including Assignor Fee $22.00 each team
• 9v9 -single referee – $36 ($18 each team) / Including Assignor Fee $25.00 each team
• 9v9 -three referees – $36/$25/$25 ($43 each team) / Including Assignor Fee $50.00 each team

Tennessee State League

D1 Ref Fees to be paid by each team per game:

• 19u-17u $103.00 per team/per game
• 16u-15u $95.50 per team/per game
• 14u-13u $88.00 per team/per game
• 12u $80.50 per team/per game

D2 Ref Fees to be paid by each team per game:

• 19u-17u $88.00 per team/per game
• 16u-15u $80.50 per team/per game
• 14u-13u $73.00 per team/per game
• 12u $65.50 per team/per game

D3 Ref Fees to be paid by each team per game:

• 19u-17u $88.00 per team/per game
• 16u-15u $80.50 per team/per game
• 14u-13u $73.00 per team/per game
• 12u $65.50 per team/per game

In Season Paperwork

Out of State Travel Permit/ Travel Roster Instructions/ Guest Player Form

• Travel permit is part of the Travel roster within the Affinity/Sports Platform
• TSSA out of state/travel roster/guest form

Transfer/Release of players

• For players looking to quit soccer or transfer
• Transfer/Release Form: TSSA Transfer/Release Instructions

Player Injury claim form

• All insurance claims for youth injuries occurring on or after 8/1/21 should be submitted via this link. For injuries occurring prior to 8/1/21, please contact hpate@tnsoccer.org for filing instructions.

TSL Informational Document

• https://app.box.com/s/za3yxjfrg99ditrtvy8ozbanahmfovz4

TSL Scheduling Guide

• https://app.box.com/s/ym1obc13g7kjcf1jkfgqfe8pme311ixn

TSL Pre/During/Post Match Guide

• https://app.box.com/s/sunivwazp2aiv3yh3sxrclnum6b8m85b

JDL Informational Document

• https://app.box.com/s/kjdhl3cfkkujf2wjaq2u8v1vytl8tfkl

JDL Match Report

• https://app.box.com/s/8skliofeq6oxqnxpzos5ujcxdwlbd8e8

New Player Process

1. Player registers for tryouts in PlayMetrics PRIOR to attending a training session.
2. Player’s must be accepted or denied before attending more sessions, unless communicated to the club that more time to evaluate is needed.
3. Once coach makes a decision, email Matt, Alan, Claire with a request to send an invitation; invitations may not be immediate. Make sure to tell family to be on the lookout for an email.
4. Once invitation is sent, player must accept/pay invite to be put into PlayMetrics.
5. Once player has joined PlayMetrics, make sure office knows, so that we can get player added to affinity and print a player card.

All player card requests need to be submitted to club no later than 12 noon on Wednesday. Requests sent after Wednesday are a case by case and will most likely not be printed until the next week.

Guest Players

During the season your team may require a guest player for tournament play. Please obtain names of players from your coach and use the PA/Coach spreadsheet below to reach out to the PA/Coach for approval to use any players from their team. Once you have approval from the coach you will need to fill out the travel roster and print approval page. If possible save this page to upload for tournament registration. The players are in charge of getting their player cards from their coach to bring with them to your game.

Guest Player Form

PA List coming soon

Team Content

We need your help to collect team content including pictures, quotes, and/or videos from games, events/tournaments, training, and big moments. What we are looking for from PA’s to send to the marketing team:

1. Pictures – List who is in the picture, team name/age group, location and what is happening. Pictures from a camera are always best but it is fine to take photos from a cell phone, just get as close to the action as possible.
2. Video – If possible, send a video to highlight what is happening.

You can take the photos/videos yourself or collect photos/videos from parents on the team and submit.

How the process will work:

1. Send photos/videos/quotes to claire@kingshammer.com within a few days so the content is relevant and include the team name when submitting.
2. We will post the content and highlight the location/team in each social post or on the photo on the appropriate platform. Please keep in mind not all photo or video content can be used due to the size or quality of images.
3. If you have an idea and need help producing the final content, we can help. Please reach out prior to with your ideas.